// Modernizing Inventory Management for an Air Force Squadron - Beocom Technologies

Modernizing Inventory Management for an Air Force Squadron

Modernizing Inventory Management for an Air Force Squadron

Introduction

The Squadron supplies team faced significant challenges with their outdated inventory management system. Originally equipped with a system that was not user-friendly and rarely used, the team reverted to manual, pen-and-paper record-keeping. The need for a modern, efficient, and cost-effective solution was critical, prompting the intervention of BEOCOM Technologies.

Background

The Squadron was responsible for managing a stockpile of military equipment valued at approximately $3 million, encompassing around 30,000 various items. The existing system was slow, unreliable, and so cumbersome that the team discontinued its use. Efforts to upgrade the system were met with prohibitively high costs from the original contractor, leading to the decision to seek a new solution.

Problem Statement

The primary challenge was to replace the inefficient and abandoned inventory system with a solution that was affordable, user-friendly, and capable of handling the complex needs of military inventory management without excessive complication.

Findings by BEOCOM Technologies

Upon analysis, BEOCOM Technologies identified several key issues with the old system:

– Complexity: The system included unnecessary features that complicated simple tasks, such as adding an item, which could take five steps.

– Cost-Prohibitive: The cost quoted for upgrading the old system was exorbitant.

– User Unfriendliness: The system’s interface and functionality were not aligned with the team’s needs, making it difficult to use even when operational.

Further research by BEOCOM revealed more efficient, cost-effective, and easier-to-implement solutions available on the market. Demos of various systems were provided to the team, highlighting unique capabilities tailored to specific operational needs.

Solution Implementation

After a trial period with selected systems, the Squadron chose a solution that best met their requirements. BEOCOM Technologies facilitated a full implementation, including meeting all necessary security requirements. The new system was user-friendly, which significantly reduced the training period and allowed the team to quickly become proficient.

Results

Since its implementation six months ago, the new inventory management system has operated flawlessly. The Squadron supplies team has reported improved performance and efficiency. The affordability of the new system also allowed the Squadron to reallocate funds to other critical projects, enhancing overall operational capability.

Conclusion and Recommendations

The successful implementation of the new inventory management system by BEOCOM Technologies demonstrates the importance of aligning technological tools with the specific needs and capabilities of the users. For organizations facing similar challenges, it is recommended to:

– Conduct thorough market research to identify potential solutions that offer both functionality and user-friendliness.

– Consider trial periods to ensure the system fits well with the organization’s operations.

– Focus on training and ease of use to facilitate quick adoption and minimize disruption.

This case study exemplifies how targeted technological upgrades can significantly enhance efficiency and performance in critical operational areas.

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1. Our Commitment to Privacy

Your privacy is important to us. This website, www.beocom.net (the “Site“), is owned and operated by BEOCOM Technologies, LLC. (“BEOCOM“). This BEOCOM Privacy Policy (“Privacy Policy“) describes how BEOCOM and its affiliates collect, use and disclose personally identifiable information or personal data (“Personal Information“) that we may obtain about you (“You“) through the Site. When You provide Personal Information to us via our Site, we protect it according to this Privacy Policy. By using any BEOCOM Site, You acknowledge that You have reviewed, understood and agree to, the terms of this Privacy Policy. If You do not agree to this Privacy Policy, do not use this Site.

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3.1 Personal Information You provide directly when You register on a BEOCOM Website, make an online order, join an online community or other group, inquire about BEOCOM products, or request BEOCOM support or services at any BEOCOM interactive message board or via any e-mail messages You send BEOCOM, including:

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3.2 Personal Information You provide directly, including information You submit through a BEOCOM Website as part of the online job application process, including:

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3.3 Personal Information You provide directly registering for a BEOCOM-sponsored training, event when You choose to scan your attendee badge, provide a business card or using other methods, user group, or conference, creating an online account with BEOCOM, or requesting customer support, education services or information about BEOCOM products, including:

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3.4 Passively collected information, including through the use of “cookies” as described below, such as IP addresses, web browser and operating system information, date and time of visits, and the web pages Your Internet browser visits when browsing any BEOCOM Website; click-through information related to BEOCOM emails and related marketing activities; and aggregate, non-Personal Information, such as the number of hits per week or per web page.

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BEOCOM uses Personal Information You have provided directly or information we collect indirectly online about You in the following ways, as part of BEOCOM’s legitimate interests:

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6.2 For Personal Information You provide online, including cookies, actions, or clicks from hyperlinks and subscriptions, we may use such information to customize future communications and BEOCOM web pages in accordance with communication preferences You have established with BEOCOM.

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6.4 For Personal Information relating to job application processes, we may use and disseminate this information internally and among our affiliates as necessary to:

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6.5 For Personal Information relating to BEOCOM former employees, Personal Data may be processed to:

  • Answer, when legally required, third parties’ lawful requests for verification of certain employment details (e.g. for mortgage applications, visa/travel, new job), or
  • Fulfil exit forms.

6.6 For Personal Information submitted online for scheduling training or registering to attend a BEOCOM-sponsored conference or event, we may use and disseminate this information internally and among our affiliates to communicate with You and to facilitate Your registration and participation.

Personal Data Processing activities are included in BEOCOM’s record of Personal Data processing activities.

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As a global company, BEOCOM shares information for business and marketing purposes only on a need-to-know basis and only with: (a) its own employees and contingent workers (b) the customer from which BEOCOM received the information; (c) BEOCOM distributors, resellers, third parties software vendors, subcontractors, consultants, and third-party service-provider companies, that have agreed to safeguard such information in a like manner to the way that BEOCOM safeguards such information and that have agreed to confidentiality terms with BEOCOM or that have entered into arrangements with BEOCOM to provide the services described in this Privacy Policy; (d) event sponsors, (e) law enforcement or other regulatory authorities and (f) other entities authorized to have access to such information under applicable law or regulation. Third parties processing Personal Data on behalf of BEOCOM are included in BEOCOM’s record of Personal Data processing activities. Such third parties may provide in particular the following services:

  • Billing, booking, accounting, invoicing, and payment processing,
  • Satisfaction survey management,
  • Agreements management and signing process, and
  • Job application and career opportunities management.

BEOCOM may only disclose Personal Information in accordance with the BCR Policies, as necessary in connection with the sale or transfer of all or part of its business, to protect our rights or property, or to enforce our terms of use and legal notices. BEOCOM may disclose Your Personal Information as required or permitted by law, or at the request of government regulators or other law enforcement officials and the courts (including the issuance of a valid subpoena) only in accordance with our BCR Policies.

BEOCOM will not use or share Your Personal Information in ways unrelated to those described above without first notifying You and offering You a choice as to whether or not we may use Your Personal Information in a different manner.

  1. Data Security, Integrity and Access

BEOCOM is committed to protecting Your privacy. BEOCOM processes Your Personal Information only in ways compatible with the purpose for which it was collected and in accordance with the BCR Policies. To the extent necessary for such purposes, we take reasonable steps to make sure that the information is accurate, complete, current and otherwise reliable with regard to its intended use. BEOCOM provides data subjects with the opportunity to access, review and correct their own Personal Information, and otherwise provides such individual access to Personal Information in accordance with the BCR Policies. However, BEOCOM expects that You will update your Personal Information with BEOCOM as necessary as described in the section below “How You Can Access or Correct Your Personal Information”. 

BEOCOM takes reasonable and appropriate measures to maintain confidentiality and integrity, prevent the unauthorized use or disclosure of Personal Information and to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction. This includes maintaining a system of appropriate administrative, physical and technical safeguards to secure such information.

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  1. How You Can Access or Correct Your Personal Information

If You have created an online profile with BEOCOM, You can update Your profile by logging on and following the prompts. Other online registration profiles You may have established at BEOCOM relating to sales, marketing, customer support, training, and event registrations can be updated by following the instructions provided within each profile/account.

You can also request access to Your Personal information that we collect online and maintain, and update or correct that information, through e-mailing privacy@beocom.net with the subject line heading of “Privacy Policy Request.” To protect Your privacy and security, we will take reasonable steps to verify Your identity before granting access or making corrections.

You can also request erasure, restrict or object to the processing of Your Personal information.

We may keep information in an off-line form, for archival purposes or as otherwise required by law. Please note that if Your information is removed from our databases, You may no longer be able to access certain areas of a BEOCOM website requiring registration or a subscription.

Users may request to be removed from a BEOCOM e-mail list, by following the “unsubscribe” instructions on e-mails from BEOCOM or by sending a request to privacy@beocom.net.

We keep information for as long as is necessary for the purposes for which it is collected and further processed, in accordance with the BEOCOM’s record retention policies and procedures. Retention periods are documented in BEOCOM’s record of Personal Data processing activities.

  1. Revisions and Contact Information

We periodically update the features of BEOCOM Websites. We reserve the right to change this Privacy Policy without advance notice and any modifications are effective when they are posted here. The date of the newest version will be posted below. Please check back frequently, especially before You submit any Personal information at this Site, to see if the Privacy Policy has changed. If You have any questions, please contact us by sending an e-mail message to privacy@beocom.net with the subject line heading of “Privacy Policy Request.”

  1. Cooperation Procedure with Data Protection Authorities and Dispute Resolution

BEOCOM agrees to cooperate and comply with EU, Switzerland and UK data protection authorities in the investigation and resolution of complaints brought under the BCR Policies, in accordance with the Cooperation Procedure set forth in the BCR Policies. Additionally, you have the right to lodge a complaint with a data protection authority. 

  1. Questions, Complaints and Inquiries

Questions or complaints regarding this Privacy Policy, BEOCOM’s BCR Policies or requests for access to Personal Information should be directed to the BEOCOM Global Privacy Office, privacy@beocom.net.

BEOCOM Privacy Policy Rev. 2025-03-07

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BEOCOM Technologies uses cookies on its websites. You can find out more about cookies and how to control them in the information below.

By using BEOCOM websites, you accept the use of cookies in accordance with this Cookie Notice.

If you do not accept the use of cookies please disable them following the instructions in this Cookie Notice, by using our Cookie Consent Tool or by changing your browser settings so that cookies from these websites cannot be placed on your computer or mobile device.

The data collected through the use of cookies is subject to the BEOCOM Privacy Policy.

What is a cookie?

Cookies are a small amount of data generated by a website and downloaded to your computer or mobile device when you visit a website. Such cookies are sent back to the originating website on each subsequent visit, or to any other visited website that recognizes that cookie. Cookies are useful because they allow a website to recognize a user’s device.

Cookies do lots of different jobs. The most common use is to store a user’s login information at a specific site, e.g., username and password after the user clicks on “Remember me on this computer,” which generates a login cookie. Some cookies are used by e-commerce sites to store items placed in a shopping cart. Other cookies allow you navigate between pages efficiently, remembering your preferences and search settings, and generally improving your user experience, such as remembering recently-viewed stock quotes. Many cookies collect information about how visitors use a website, for instance which pages visitors go to most often. They also help ensure that online advertisements are more relevant to a user of a website and the user’s interests by creating the user’s profile which is later used to send ad messages in line with the preferences shown by the user during navigation of the web.

What cookies do we use on the BEOCOM websites?

The types of cookies used on our websites can be classified into one of three categories, namely Required Cookies, Functional Cookies, and Advertising Cookies.

  1. Required Cookies.These cookies enable you to move around the website and use its features, such as accessing secure areas of the website. This category of cookies cannot be disabled as they enable core site functionality.
  2. Functional Cookies.These cookies allow us to analyze site usage so we can measure and improve performance.
  3. Advertising Cookies.These cookies are used by advertising companies to serve ads that are relevant to your interests.

Glossary:

Tracker Duration (days). Amount of time it takes for a cookie to expire.

session/0/empty—A cookie will expire as soon as the browser closes.

3rd Party Sharing. Defines whether the cookie information is shared with 3rd parties.

Function. The function of the cookie.

Ad Agency—A service-based business dedicated to creating, planning, and handling advertising and other forms of promotion for its clients.

Ad Exchange—Technology platforms that facilitate the bidded buying and selling of online media advertising inventory from multiple ad networks.

Ad Network—Connects advertisers to websites that want to host advertisements. The key function of an ad network is aggregating ad space supply from publishers and matching it with advertiser demand.

Ad Platform—The technology that disseminates online ads and then tracks and reports back on ad performance.

Ad Server—A web server that stores advertisements used in online marketing and delivers them to digital visitors—a website, mobile apps, a mobile site, etc.

Attribution / Analytics—An organization that focuses on the measurement, collection, analysis, and reporting of content and advertising consumption data for the purposes of understanding and optimizing content and media.

Data Management Platform (DMP)—A centralized data management platform that allows companies to target audiences based on a combination of in-depth, first-party, and third-party audience data; accurately target campaigns to these audiences across third-party ad networks and exchanges; and measure with accuracy which campaigns performed the best across segments and channels to refine media buys and ad creative over time.

Data Provider / Aggregator—An organization involved in sourcing and aggregating information from ad-serving data, conversion data, and other third-party online and offline databases and making this data available for sale to others.

Demand Side Platform (DSP)—A system that allows digital advertisers to manage multiple ad exchange and data exchange accounts through one interface. DSP systems include support for real-time bidding (RTB), which enables buyers to evaluate and bid on available ad impressions in real-time.

Market Research / Consumer Survey—A company that gathers market or consumer needs and preferences.

Publisher Related—Technology platforms that enable publishers to manage their ad impression inventory and maximize revenue from digital media.

Retargeting / Optimization—Online targeted advertising which is delivered to consumers based on previous Internet actions.

Sell Side Platform (SSP)—A supply-side platform or sell-side platform (SSP) enables web publishers to manage their advertising space inventory, fill it with ads, and receive revenue.

Service Provider—An entity whose services are used by another entity to perform a needed business process/function.

Social / Sharing Tools—Platform or site that focuses on building and reflecting social networks or social relations among people who share interests and activities.

Verification / Privacy—Organizations that verify privacy or advertising practices of websites, advertisers, and solution providers.

Website Tools—Tools that allow web developers to test and debug code with third-party functionality. They are often used for testing or developing websites or web applications. For example, Google Fonts is a third-party website tool.

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Cookie Notice Rev. 2025-03-06